Temporary Appointment Supply Specialist, P-3

Temporary Appointment Supply Specialist, P-3
Temporary Appointment Supply Specialist, P-3

6 abril, 2020

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

The Supply Specialist will support the S&L Manager to oversee the Office’s S&L operations, as well as coordinate emergency preparedness and response activities in the Office. He/she will ensure visibility is created for all our key S&L processes, while supporting the Head of unit to identify risks to manage them appropriately. The function is composed of ten team members (five Procurement, three Logistics and one Supply, plus the overall Manager) in Maputo, and a Logistics Officer based in Beira.

The Supply Specialist reports to the Supply and Logistics Manager as per the Country Office (CO) set-up and is responsible for managing elements of the supply chains of a larger supply operation. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.

How can you make a difference?

The Supply Specialist reports to the Supply and Logistics Manager as per the Country Office (CO) set-up and is responsible for managing elements of the supply chains of a larger supply operation. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management.

Summary of key functions/accountabilities:

  1. Weekly/monthly reporting of main Procurement and Logistics processes
  2. Supply Chain service delivery and emergency response, and risk management
  3. Collaboration with programme and implementing partners
  4. Innovation, products and markets

 

  1. Weekly/monthly reporting of main Procurement and Logistics processes
  • Prepare weekly and monthly reports based on VISION dashboards, tailoring them to the specific needs of the CO, especially on a monthly basis to be adequate to the CMT indicators.
  • Train other team members in this regard where appropriate, to ensure sustainability of the role in the long term.
  • Coordinate weekly/monthly tracking of ongoing processes with Procurement and Logistics teams, so information is provided to our internal clients as necessary.

2. Supply chain service delivery and emergency response

  • In consultation with supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
  • Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
  • In consultation with supervisor, develop an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
  • Participate in high level emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with Logistics Cluster/National Logistics Working Group if such is activated/existing.
  • In collaboration with supervisor, establish strong working relations with Regional Chiefs of Supply/Regional Chief of Operations, as well as Supply Division, to align with global and regional approaches and initiatives in supply chain management.
  • Support the S&L Manager identifying, managing and mitigating any risks related to our Supply Chain, either internal or external.

3. Collaboration with programme and implementing partners

  • In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
  • Provide supply input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
  • Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Lead on Supply End User Monitoring (SEUM), starting with the SOPs creation, in coordination with Programme Chiefs, as well as its implementation together with Programme sections and Field Offices.

4. Innovation, products and markets, risk management

  • Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with Supply Division (e-procurement, mWIMS)
  • Promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.

To qualify as an advocate for every child you will have…

Education: An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.

*A first level university degree (Bachelor’s) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly-related technical field, may be taken in lieu of an advanced university degree.

Work Experience: A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required. Understanding of development and humanitarian work. Emergency experience an advantage. Health supply chain management experience an advantage.

Language: Fluency in English and a Latin language. Fluency in Portuguese is a strong asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are…

  • Leading and supervising (II)
  • Formulating strategies and concepts (II)
  • Analyzing (II)
  • Applying technical expertise (II)
  • Planning and Organizing (II)
  • Relating and networking (II)
  • Coping with set-back and pressure (II)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

 

 

Apply

 

 

Opening Date Fri Apr 03 2020 08:20:00 GMT-0700 (Pacific Daylight Time) South Africa Standard Time
Closing Date Mon Apr 20 2020 14:55:00 GMT-0700 (Pacific Daylight Time)

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