Short Description / Purpose of Job
Provide administrative/secretarial services to the relevant team thereby also assumes responsibility for general departmental management. Play a vital part in the administration and smooth-running of the team. Provide high level support services that impact the effectiveness of the managers and functional area.
Recruitment Description / Key Accountabilities
Providing administrative and clerical services in order to ensure effective and efficient operations.
Responsible for ‘general area / department and is the team’s expert in methods and tasks efficiencies.
Operates within relatively standardised guidelines from superior/s regarding what is required and how it is to be done.
Constantly interacts with people in dealing with day-to-day effectiveness of delivery.
Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying.
Delivers on time and within required standards. Deals with immediate and relatively short-term issues with procedural routine thinking challenges.
Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
Devises and maintains an effective paper-based filing system, where required for the team.
Prints, faxes and scans relevant documents (e.g., travel forms, etc.).
Sorts and distributes incoming post and organises and sends outgoing post.
Organises and stores paperwork, documents and computer-based information.
Completes forms in accordance with company procedures.
Locate and attach appropriate files to incoming correspondence requiring replies.
High School / School Diploma or similar
Must be fluent in Portuguese
3+ relevant years
Certification & Professional Membership
Business Acumen: Be proficient in Business English
Collaboration: The action of working with someone to produce something
Reporting: The ability to access information from databases, forms, and other sources, and prepare reports according to requirements.
Self-Mastery: Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting
Tech Savvy: Knowledge of the Information Technology Industry including trends, emerging technology, best practices, competition, regulations, and legislation.
Ref No: 91166
Closing Date: 4 June 2021
Only Mozambican nationals permitted to apply.