Sub-regional Transport Operations Coordinator and Optimizer

Sub-regional Transport Operations Coordinator and Optimizer
Sub-regional Transport Operations Coordinator and Optimizer

21 junho, 2022

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Main Purpose:

Be the single point of contact between various parties: Puma Energy affiliates, Trafigura Trading Operations, Transporters, Terminals, Clearing and Forwarding agents, Customs
Manage transport contracts and build a reliable transport services network
Ensure operations efficiency to the best satisfaction of internal suppliers and customers

Knowledge Skills and Abilities, Key Responsibilities:



Contracts management

  • Ensure effective transport contacts execution (road and rail) as per agreement terms and conditions
  • Monitor transporters’ performances and engage poor performers for improvement plan
  • Follow up execution of service agreement with the Infra BU operated facilities and third parties loading terminals, escalate challenges and deviations to contracts holders within the Group
  • Monitor performances of Clearing and Forwarding agents at loading ports and escalate challenges and deviations to contracts holders
  • Conduct with Regional Procurement at least once a year transport contract review with transporter


Operations Planning and Coordination

  • Liaise with countries Supply team to collect volumes forecasts Vs fleet size
  • Coordinate with Trading Operators and Traders products availability and volume allocation at loading terminals
  • Pre-plan by optimization resources nominations (rail and road) with transporters taking into consideration cost optimization and receiving facilities constraints: ullage, offloading operations, consumptions / sales performances Vs budgets
  • Communicate resources mobilized to Operators to enable release of loading orders to the transporter
  • Coordinate with transporters and agents’ operations execution at loading facilities.
  • Effective and proactively address challenges to ensure smoothness of the operations
  • Monitor from start to end resources trips to be able to provide accurate information on resources whereabouts at all time

HSE and operational excellence

  • Assess services performances to internal customers: actual Vs plan
  • Monitor transporters’ HSE performances to ensure compliance with Group objectives:
    • Zero fatality
    • Zero pollution
  • Monitor transporters’ operational performances to ensure full customers’ satisfactions:
    • On-Time-In-Full supply release execution
    • Resources turnaround time optimization
    • In-transit loss reduction at ALARP
    • Transport cost optimization
  • Build strong relationship, HSE and Operational excellence culture with the transporters and ted ricers via the Drivers league:
    • Ensure monthly monitoring of the drivers’ behavior using IVMS data
    • Populate on a quarterly basis drivers’ performance ranking
    • Organize once a year in each country the drivers’ and transporters award ceremony
    • Coordinate with countries HSE and Operations/Transport team proper and timely major incidents investigation in coordination with transporters
    • Ensure proper actions taken by the transporter on drivers’ behavior non-compliances

Role key success factors

  • Capable of analyzing problems, making decisions within delegation of authority and solving timely
  • Proactive planning and prioritization
  • Team work and people management
  • Contractor Management
  • Multiple sources data management and with limited accuracy and many interfaces
  • Flexibility and pragmatism in managing parties’ various interests
  • Approaching people and good communication skills
  • High ethical and integrity mindset

Skills and Qualifications

  • Bachelor’s degree in engineering, supply and logistics, business administration, or related field that would provide a strong background is required
  • Master’s Post graduate degree is preferred
  • 7-10 years’ proven experience in related field including global experience in a leadership role with proven experience in logistics contract, operations and planning management
  • Ability to effectively manage interfaces and relationships to the safeguard the best interest of all parties
  • Excellent ability to step back and analyse challenges while being effectively on ground to provide concrete solutions
  • Highly trained in conflict management and business negotiation processes
  • Knowledge of petroleum products and/or dangerous good transportation by road and rail
  • Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)
  • Fluent in English and Portuguese.



Key Relationships and Department Overview:


Internal relationship

Trafigura Traders and Operators, Puma affiliates Business and Support departments, Regional Business and Support departments






External Relationship

Transporters, Drivers, Terminals, C&F agents, Customs, Port Authorities and other relevant in country administration.




Local; Beira – Sofala, Mozambique

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